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How it works

Three steps, and no project to build before you begin

Most tools ask you to build their system before they can help you: boards, fields, project structures. Most teams stop at that threshold and go back to chat and spreadsheets. Diwan starts from a habit you already practise: you already hold meetings.

The three steps

The first session with you is under an hour, and we run it. We ask for no preparation beforehand and no data to migrate.

  • 1 — Hold the meeting as you hold it today

    A written agenda and recorded attendance. No change to how you work and no advance setup.

  • 2 — Write the minutes during the session

    Decisions in lines and action items in lines, in one consistent form that replaces a file written each time by a different person in a different style.

  • 3 — Turn the items into tasks

    Each item gets a named owner, a date and a status, and stays linked to its minutes. Then one board shows what has stalled.

What this looks like in week four

The second meeting does not open with "so, where did we get to?" but with a review of what was due last week: three items done and two late, with known owners. The time that went into reconstruction now goes into deciding.

After a month the clearest benefit shows up somewhere else: a new member joins the committee and reads what happened before them without anyone explaining it, and a requested file is opened from its meeting rather than from someone's inbox.

And if your team has not used it after four weeks, the trial failed — and we will tell you so. A tool nobody uses is not fixed by one more feature.

What we ask of you, and what we do not

  • We do not ask you to migrate old data

    You start from your next meeting. What came before stays where it is, and you pull from it when you need to.

  • We do not ask for long training

    One session under an hour. The screens are built to be understood without a manual.

  • We do not ask for a credit card to start

    The free plan is permanent with the limits written down, not a trial that expires in two weeks.

Questions about getting started

How long does it take to set the team up?

One session under an hour, and we run it with you. We do not ask you to build boards or restructure projects before you begin.

What if my team does not stick with it?

That is the most honest question. Tools fail because they demand a new habit; Diwan rides on an existing one. And if it is not being used after four weeks, the trial failed and we will say so.

Can we start with a single committee?

Yes, and it is what we recommend: one committee for four weeks, then you expand on a decision built on experience rather than on a promise.

Start with one committee

One setup session under an hour, then four weeks after which you judge for yourselves.

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