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Capabilities

Three systems on one record — and the thread between them is the product

Most tools hand you three separate lists: meetings here, tasks there, files somewhere else. What is different in Diwan is not the lists but the thread between them: an item born in a set of minutes still knows its minutes a year later, and a file knows the decision it produced. This page states exactly what works today — and also what has not been built yet.

Three systems, one memory

  • Meetings

    An agenda written before the session, minutes recorded during it rather than a week later, and a decision log that stays searchable long after everyone has forgotten the details.

    • Recurring meeting series, where an edit touches only the future and never rewrites the past
    • Members from your organisation and guests from outside it, with attendance recorded by name
    • Calendar export as an ics file, and a meeting link that opens and closes with the session

  • Tasks

    An action item crosses from the minutes into the task board with a named owner, a date and a status — and stays linked to its source, so "where did this task come from?" always has an answer.

    • A drag-and-drop kanban board, and a list view whose filters live in the URL so it can be shared as-is
    • A "My day" board that gathers what is overdue and what is due today on one screen
    • Comments with mentions, and watchers who are kept informed without having to ask

  • Knowledge Center

    A file does not live alone: it is linked to the meeting where it was discussed, the decision it produced and the task it was attached to. Whoever joins a year from now finds the context, not just the file.

    • Stored versions, so the latest one is never sitting in one person's inbox
    • Every file is scanned before it is stored, and whatever fails the scan does not exist in the place it would be read from
    • Normalised Arabic search that understands hamza and taa marbuta — not a search that demands you spell a word the way someone else did

The thread that makes it one product

Separate tools force you to be the thread: you copy an item from the minutes into the task app, upload the file to a third folder, then hold the connection between them in your head. And when the person who remembered leaves, the connection leaves with them.

In Diwan that link is stored, not remembered. You open an overdue task and you see the meeting that created it, the decision that justified it and the file you need — with no search and no asking. That alone is what we sell; the rest is implementation detail.

Capabilities that run across all three

  • From recording to minutes

    Upload the session recording and it is transcribed with its speakers, then drafted into minutes on the template you choose. Any figure or date in the draft with no source in the original is flagged before you approve it — and its stated limit is that transcription accuracy on dialects has not been measured yet.

  • Automatic action-item extraction

    Paste the text of the minutes or upload the file, and Diwan proposes the action items with their owners and dates — you review them before they become tasks, and each item is paired with the sentence it came from, so you never accept a suggestion without evidence.

  • Arabic by origin, not by mirroring

    The interface reads right-to-left because it was built that way, not because an English one was flipped in a mirror. English sits alongside it in full, and each has its own independent URL on this site.

  • Permissions and isolation

    Who sees what and who approves what, with a multi-level delegation tree. Each organisation's environment is isolated by architecture rather than by vigilance — guarded by tests that fail the build if a single row leaks.

  • Notifications and the digest

    A notification when work is assigned to you and when you are mentioned, and an email digest that gathers what deserves attention instead of drowning you in a message per event.

  • An audit log that cannot be erased

    What happened to your data is recorded with who did it and when, and exporting it is available on the enterprise plan. A log nobody ever questions is not a log — so we verify its integrity automatically every day.

  • Export and exit

    A full export of minutes, tasks and files in open formats is included on every plan, the free one included. We do not hold your data hostage to keep you.

And what has not been built yet — we say it before you ask

Automatic minutes from a session recording is built and live, and it appears above in our capabilities because it works. What has not been measured is its accuracy on real Arabic dialects — so we publish no number, and anyone publishing one without a measurement is selling a promise. The design is fixed whatever that number turns out to be: the machine writes the draft, and a human owner reviews and approves before the document becomes official.

Questions about capabilities

Does Diwan replace chat apps?

No. Chat is a communication tool; Diwan is memory. Keep communicating where you are used to, and let whatever deserves to last move somewhere it will.

Do we need to set anything up or restructure before we start?

No. No boards to build, no projects to restructure, no fields to fill. You start from a habit you already practise — you already hold meetings — and one setup session under an hour is enough.

Does Diwan work on mobile?

Yes, the interface works in a mobile browser with nothing to install. And the "My day" board was built from the start to be read in a minute on a small screen.

Does it integrate with Google Calendar?

Yes, a per-organisation connection puts your meetings in your calendar. And ics export works with every other calendar without any connection at all.

Ask us about your specific case

We run one session with you in under an hour, and we will tell you plainly if Diwan is not right for you.

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