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Ready-made templates

Meeting minutes template

From attendance to approval, with an explicit separation between discussion, decision and action item — the very blur that makes minutes impossible to follow up.

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Each template downloads as Word to fill in and PDF to print. And what you see on this page is exactly what lands in the file.

The template as it downloads

Meeting minutes

Organisation:

Committee or team:

Date:

Time — from / to:

Location or link:

Chair:

Minute taker:

Attendance

Name Role Present / Absent / Apologies

Agenda

# Item Presented by Time allotted

Discussion

Item Summary of discussion

Decisions

Write each decision as a complete sentence that will still be understood a year from now without explanation: what was decided, for whom, and effective from when.

# Decision Basis Effective from

Action items

One named owner per item — not a department and not a team. An item nobody owns does not get done.

# Item Owner Due Status

Next meeting

Date and time:

Main agenda items:

Approval

Name Role Signature Date
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And when the sheet runs out

A template solves the single session and nothing after it: a Word file lives in one person's inbox, answers no question about where an item got to, reminds nobody of a deadline, and cannot be found by whoever joins a year later.

That is what Diwan was built for: the item written in the minutes becomes a task with an owner, a date and a status, and stays linked to its minutes. Use the template today; if it runs out on you, the next step is known.

Questions about the templates

Is the download really free with no email?

Yes. You click and the file downloads — no sign-up, no email, no pop-up. If we asked for your email in exchange for a sheet of paper, the sheet would be bait rather than help.

Can I edit the template and reuse it?

Yes, the Word file is fully editable. Put your organisation's name and logo on it and keep your own copy.

Why is the Arabic template different from the English one?

Because the ordering of sections in minutes is a convention, not a translation. Each template was written to its own language's convention rather than translated literally into a sheet nobody uses.

Does the template work with Google Docs?

Yes, upload the Word file to Google Docs and it opens with its tables and direction intact.

The template is a start; memory is the problem

When your minutes outgrow what files can track, talk to us — one session, under an hour.

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